What To do When your Event Becomes a Disaster

What To do When your Event Becomes a Disaster

Have you ever planned a business event?

Whether you decide to host a seminar, conference, tradeshow or a product launch, having an event requires intensive planning. However, regardless how many successful events you did in the past, even the most planned and organized events will encounter new obstacles from time to time. Obstacles such as;

  • Nobody showed up
  • Unexpected bad weather
  • Last minute venue cancellation
  • Change of event location
  • Not enough space for attendees
  • Guest speaker didn’t show up
  • Equipment failure

Even if the issues experienced are major or minor, the person in charge of the event is responsible for handling and resolving the problem. So, to keep you from getting stressed out, here are some tips on how to handle an event that went wrong.

Tip #1: Keep Calm

The first thing you need to do when things go wrong is to keep a positive attitude, stay calm and respond to the issue unemotionally. Not only you don’t get to think clearly, but guests tend to panic the moment they saw panic and fear in you.

Related: Gearing Up for Your Singapore Tradeshow: 5 Tips to Ensure Success

Tip #2: Investigate but Stay in Control

When you are in charge of the event and everything goes wrong all eyes are on you. You have to remain in charge and take responsibility for the situation. When a problem is brought to your attention divert your attention on finding a solution. Assume the responsibility for resolving any issues encountered.  

Ultimate Guide on How to Launch a Successful Business Event in Singapore

Tip #3: Always Have a Plan B

We should always be prepared for the possibility that things may not go as planned.If plan A doesn’t go according to plan, you are prepared and ready to handle the situation. Even event professional such as a Photographer, DJ, Audio Technician, etc always bring backup equipment. Having a backup plan means every problem encountered will be unnoticeable and you can immediately fix the problem.

Related: Your Key to Success: Look for Sales Leads in Business Events

Tip #4: Don’t Makeup Excuses

Honesty is the best policy. If something does go wrong, don’t panic! Instead,  explain to your guests the situation and that you’re doing something about it. They might feel a bit frustrated but they’ll appreciate you telling them the truth.


The bottom line is whatever event you’re planning to host, you should always be prepared. Always anticipate something wrong might happen and it’s best to be prepared and ready to address the situation.



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Calling Attendees before your Event in Singapore. What’s the Advantage?

The Timeless Email Marketing Tips in Promoting Industry Events in Singapore

3 Ways to Follow Up Your Event Attendees for Greater Top of Mind Awareness


How can an Updated Event Marketing List boost your ROI

Update your Event Marketing List and Boost ROI

  • Increase brand awareness
  • Keep audience conversation going even after the event
  • Improve customer satisfaction
  • Learn more about the market and the competition
  • More event attendees
  • Generate more revenue

I guess these are some of your goals when hosting an event. After goal setting and thorough planning, I usually send out email invites and assign someone from my team to call and confirm if the contacts in my marketing list are interested to attend or not.

Whether you decide to send out email invites first or have someone call and invite them personally, it is important to deliver your message across and let your audience aware of your event.

But how do I make sure that my goals are met? By making sure I have an updated marketing list of my target prospects to invite to. An updated list has a complete information such as email address, name, number and company information (company name and address).

In case you’re wondering why I choose to focus on my marketing list, let me tell you why. With an updated marketing list you can;

  • Email reach prospects directly. Here are the The Timeless Email Marketing Tips in Promoting Industry Events. 
  • Have a more targeted list to contact. You can call those who; expressed interest to attend the event and confirm their availability, failed to reply invite them personally; remove those who wishes not to attend.
  • Have people who responded to an email are more likely interested to attend and would want to know more about your product or service.

Related: 10 Obvious Reasons Why you Need an Email List

  • Keep in touch with your target audience even after the event.

List is everything! Having the right list plays an important role in the success of your event. Letting your audience know about the event, having more attendees, increase brand awareness means more revenue for your business.


Boost Events ROI with these
event management and marketing tips!
Contact us or Dial +65 3159 0902



Ultimate Guide on How to Launch a Successful Business Event in Singapore

Gearing Up for Your Singapore Tradeshow: 5 Tips to Ensure Success

The Strategic Marketing of Using Events to Improve Customer Loyalty


Ultimate Guide on How to Launch a Successful Business Event in Singapore

How to Launch & Manage a Successful Singapore Business Event in 2017

Building connection with your audience is important when marketing your product. Online presence through social media, SEO and creating quality content is proven effective.

Here are the 5 Most Effective Ways to Use Social Media Marketing to Promote Your Event

However, many business owners still believe that having a face to face interaction with your audience is important in building relationship with your existing and future customers. One way to do this is to host business events such as trade shows, seminars and Expos which can help add value to your business and is the best way to build long lasting relationship with your customers.

Do you know that Business events can help Improve Customer Loyalty? Find out here..

Events like these will get more attention for your product and provide great opportunities such as;

  • Meeting new prospects
  • Build trust with existing and future prospects
  • Giving customers a memorable experience with your business
  • Increase the value of your products or service by making it more friendly and accessible

Related: Looking for Business Events that Singapore Has To Offer? Check Out These Sites!

Here are some tips on how to launch and manage a business event this 2017.


Ask yourself, “Why am I hosting an event? What for?” Business events are not just to get more attention but for people to be aware of your product and turn them into buying customers.

TIP: Make sure to host 1 event per year. Whether you decide to host a product launch, trade shows or seminar, you have to keep your target audience as narrow as possible so it’ll be easy for you to market and manage the event.

Related: Like Dimsums in Hawker Centers: How To Make Your IT Products  Noticeable in Trade Shows


Timing is crucial when launching an event. It determines the success and failure of the event. What to consider when finding the right time to launch an event?

  • The best time to launch an event. For example, holiday seasons such as Chinese new year is a bad time to launch an event because most people are on vacation.
  • The type of product to launch. New toys and gadgets must  be launched during holiday season where people tend to buy as gifts.

Related: The Best Event Marketing Game Plan to Present to your Boss


Location can affect the number of people who will attend the event. Make your venue as accessible as possible for your target audience. Locations will depend on:

  • How big your company is
  • The product that you’re launching
  • The amount you’re willing to invest

Related: Tips when Representing your Company on Business Events


The hardest part about planning an event is how to make it more memorable for your target audience. Make them feel like it’s worth attending which gives them something valuable after attending.

What to do?

  • Make sure to provide information that they can apply on their jobs.
  • GIve your audience free access to your product so they can experience it on their own. Find out how it works from their point of view.
  • Provide discounts on the items purchased at the event.
  • Get an industry influencer as a speaker to make the event more exciting and informative.
  • Make your audience comfortable. Provide seats or complimentary drinks.

Related: The Handy Checklist to a Successful Trade Show Appearance


The number of people who will attend the event is important in order for the event to become successful. Few days before the date of the event, make sure to follow up and call those who showed interest on your product.

Reach Prospects in Asia with Less Effort and 3x Results [VIDEO]

Watch full video here: Reach Prospects in Asia with Less Effort and 3x Results

Here’s more. Read these guides and learn how to market your events in Singapore:

Events Telemarketing

Email Marketing

Social Media

Hosting an event and managing it can be stressful but exciting at the same time. Attendees who go through a lot of trouble upon attending will have a negative experience and would refuse to attend your next event. With proper planning and execution will get you on the right track. So follow these tips when you’re planning on hosting an event for your business.


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Next Business Event in Singapore.

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